Logistics, Parking & Truck Access – Jaarbeurs Utrecht 

This section provides practical guidance on logistics at Jaarbeurs Utrecht. 

It explains what exhibitors and planners need to arrange in advance, what is mandatory on site, and where to find detailed information when required. 

Logistics during build-up and breakdown are regulated to ensure safety, efficiency, and smooth access for all exhibitors. Proper preparation helps avoid delays, additional costs, or restricted access on site. 

In one glance: What you need to know 

• Vehicle access during build-up and breakdown requires advance registration 
• Loading and unloading is time-limited and actively monitored on site 
• Parking in loading zones is only allowed during active loading and unloading 
• All on-site handling involving motorized equipment is mandatory via the official on-site logistics partner 
• Detailed rules, systems, and partner information are available via the sections below 

Who does what? 

You (Exhibitor / Planner) 

• Arrange transport of goods and stand materials 
• Register vehicles and time slots in advance 

• Arrange parking after loading and unloading 

Jaarbeurs 

• Manages traffic flow, access control, and loading zones 

• Enforces safety regulations and time limits on site 

Official On-site Logistics Partner (DSV) 

• Handles all on-site logistics involving motorized equipment 

• Responsible for lifting, positioning, and movement of goods inside the venue 

Contact details for DSV:

Phone: +31 30 4100 450
E-mail: frank.heemskerk@DSV.com
Website: www.dsv.com/nl 

Preferred Freight Forwarders 

• Support international or domestic transport to Jaarbeurs 

• Coordinate handover to the official on-site partner when required 

Freight, Transport & Planning Support 
Careful planning of transport and logistics is strongly recommended, especially for exhibitors bringing large, heavy, or time-critical equipment. 

To support efficient preparation: 

• Plan transport well in advance 
• Align delivery timing with build-up schedules 
• Ensure vehicle access is registered via VRS 

• Coordinate early with logistics partners when lifting or on-site handling is required 

Exhibitors unfamiliar with logistics at Jaarbeurs are advised to consult a professional freight forwarder. 

Find detailed information below 
Please select the relevant section below for detailed instructions, procedures, and contact information.