Access to the Exhibition Halls

All exhibitors and service providers must present a valid badge to access the exhibition halls.

Exhibitor badges must be requested in advance via the Exhibitor Portal.

All stand crew must wear their badge visibly at all times.

👉 More information:
https://victaminternational.com/exhibitor-manual/stand-crew-registration

👉 Stand builders must be able to show their connection to an exhibitor (e.g. business card or company ID). They do not need a badge during build-up and break-down time.

• Security may check access at any time
• Unauthorized persons may be denied entry

All access is at the exhibitor’s own responsibility and risk

Heavy Equipment, Special Constructions and Flooring

Exhibitors and stand contractors planning to install heavy machinery, large eye-catching structures, or specific flooring solutions may encounter logistical or technical constraints within the venue. To ensure safe handling, proper installation, and compliance with venue regulations, we strongly recommend coordinating these activities in advance.

For guidance and support regarding transport, lifting, positioning, or floor load considerations, please contact our official logistics partner, DSV, who will be able to advise and assist accordingly. Please contact frank.heemskerk@DSV.com.

On-site Support

If you experience any issues with your stand, orders or services, support is available on-site.

📍 Service desk

• Info desk – Hall 3

🛠 Technical issues or malfunctions

• Please report to the Expopoint

🕒 Availability

• During build-up and show days 

Build up days

* Large machinery will be installed on the first build-up day. If your stand is located on a crane route, you will be informed separately.

Show days

All stand crew must wear their badges visibly. For more information visit https://victaminternational.com/exhibitor-manual/stand-crew-registration.

Dismantling period

Exhibitors are permitted to remove their exhibits, belongings, and goods from their stands during the following times:

During dismantling period

During the first 2 hours after the fair closes, exhibitors with an exhibitor badge or wristband may load important items. No time slot is required for this.

All heavy goods (i.e. over 2500 kg and/or longer or wider than 300 cm) must be pre-alerted to Fairs.Utrecht@DSV.com
Upon confirmation, the heavy goods code will be provided. 

Waste information during dismantling

Exhibitors are responsible for their own waste and have the following options:

1. Order a waste container via the webshop or on-site service desk (available for paper, PMD and residual waste)
2. Remove and dispose of their waste off-site themselves

⚠️ Important

• It is not permitted to dispose of exhibitor waste in general venue waste bins
• All waste must be handled via an official waste container or removed by the exhibitor
• Any waste left behind or disposed of incorrectly may be removed at the exhibitor’s expense.
• Any waste left behind or disposed of incorrectly may be removed at the exhibitor’s expense.

Your priority checklist 

• Request your exhibitor badgesSubmit your stand design (space only) 

• Order all required services via the webshop (this includes the basic and upgraded shell schemes) 

• Arrange your logistics and transport  

• Invite your customers using your personal registration link 

Key deadlines 

• Order electricity, water, internet, rigging, etc): 30 April 2026 

• Order standard shell scheme: 30 April 2026

• Order visuals: 30 April 2026

• Stand design submission (free space only): 1 May 2026 

• Final webshop deadline (late orders = higher costs): 12 - 25 May 2026 

• Webshop closed: 26 May 2026

• Submit exhibitor badge details: preferably 26 May 2026 

Useful links 

• Webshop Jaarbeurs 

• Exhibitor registration portal 

• Marketing toolkit